Mutual trust and understanding are the cornerstones of every successful relationship. This is true in every facet of life, whether it be personal bond or professional partnership. Of course, personal relationships can’t be easily defined with paperwork – but professional ones can.

With a detailed, transparent, and well-written contract, both sides know exactly what’s expected of them, ensuring the partnership rests on solid foundations. Today, we’ll explore the details of how a contract with a reputable janitorial services in Bethesda, MD works – and why having clear terms from the start makes all the difference.

What is a janitorial contract?

• A janitorial contract is a formal written agreement between your business or organization and a commercial cleaning service provider.

In essence, this document outlines the specifics of the services rendered, ensuring that both parties (i.e., the service provider and the client) have a clear understanding of the mutual expectations and responsibilities. Now, let’s get into those specifics.

What does a janitorial contract include?

Here’s the breakdown of items you can typically expect to see in a well-structured janitorial contract:

1. Scope of Work

This section outlines exactly which tasks your janitorial crew will perform and to what extent, based on how you’ve customized your janitorial service plan. such as dusting, vacuuming, restroom sanitation, tidying common areas, and trash removal. Deep cleaning or other specialty services (e.g., window washing, disinfection, etc.) will also be outlined here.

2. Cleaning Schedule & Frequency

Here, the contract will define how often the services from Section 1 will be performed (e.g., daily, weekly, bi-weekly, monthly, on-demand), as well as at what time (e.g., during/after business hours, overnight, on weekdays only, or on weekends as well).

3. Service Areas Covered

In this case, the “service areas” refer to parts of the building that will be cleaned, such as offices, break rooms, restrooms, storage areas, etc. In the case of industrial facilities, this section will outline parts of the facility to be covered by cleaning services, such as warehouses or manufacturing areas. Either way, this clause is crucial as it ensures there’s no ambiguity about coverage.

4. Supplies & Equipment

Section 4 defines who’s responsible for providing cleaning supplies and equipment – the service provider or the client. In most cases, cleaning contractors provide everything necessary for the job, but some may charge extra or expect clients to provide certain materials (mostly in cases where clients request specific supplies to be used).

5. Pricing & Payment Terms

This one is pretty straightforward; it outlines the total costs of service, typically broken down into several provisions:

• Prices of specific services;
• Payment schedule;
• Accepted payment methods;
• Additional fees (for extra services);
• Additional fees (for emergency cleaning).

6. Term & Termination

This segment outlines for how long you’ll be receiving janitorial services (e.g., month-to-month, 6 months, 1 year), as well as how the contract is renewed and how it is terminated (i.e., notice periods and cancellation clauses).

7. Insurance & Liability

Every reputable janitorial contractor will include proof of insurance (liability and workers’ comp) in the contract, ensuring all parties are protected in the (unlikely) case of accident or damage during cleanings.

8. Quality Assurance & Issue Resolution

Another clause characteristic of reputable service providers, this section outlines how service quality will be monitored, how complaints will be handled, and who to contact if there’s an issue. If a company offers a satisfaction guarantee (which it should), it should also be outlined here.

9. Confidentiality & Security Measures

This provision is critical for sensitive settings such as institutional, medical, or corporate. Here, you will find clauses about respecting confidentiality and following access protocols (among other things), ensuring your complete peace of mind.

10. Signatures & Agreement Date

In the final section, both parties will confirm with their signatures that they understand and accept all terms outlined in the agreement. Once signed, the janitorial contract is officially in effect. Now, it’s only a matter of kicking back, relaxing, and enjoying the benefits of a tidy, hygienic, and appealing business space!

Who should I contact for top-tier janitorial services near me in Bethesda, MD & the area?

Green Apple Commercial Cleaning has long been the preferred provider of commercial janitorial services in Bethesda, MD and the entirety of Montgomery County. When you hire us, you can expect service compliant with the stringent health, safety, and quality standards, as well as tailored to your schedule and operational requirements. Reach out to us today and reap the benefits of a partnership that puts you first!